Pay Stub Generator
Create a clean, professional pay stub and download it as a PDF. Enter employer and employee details, earnings, and deductions. Nothing gets saved to any server.
How to Use This Generator
Fill in the employer and employee details at the top. Enter the pay period dates and the pay date. For hourly employees, switch the pay type to "Hourly" and enter the rate and hours. For salaried employees, enter the gross pay for this specific pay period.
The deductions section is where you enter the amounts withheld from the paycheck. If you are not sure how much to withhold for federal tax, the IRS withholding estimator at irs.gov can help. Social Security is 6.2% of gross pay (up to the $176,100 wage base for 2026) and Medicare is 1.45% of all gross pay.
Year-to-date fields are optional but useful. They show the running totals for the calendar year, which employees need when tracking their annual earnings or applying for loans. If this is the first pay period of the year, these will match the current period amounts.
Everything runs in your browser. No data is uploaded, stored, or sent anywhere. Download your PDF before closing the page because the information disappears when you leave.
What Employers Need to Know About Pay Stubs
Most states require employers to provide a pay stub with each paycheck, either in print or electronically. The specific requirements vary. Some states mandate that the stub include the employer's name and address, the employee's name and last four digits of their SSN, the pay period dates, hours worked, gross and net pay, and an itemized list of all deductions.
Even in states that do not legally require pay stubs, providing them is considered best practice. Employees need them for tax filing, loan applications, apartment rentals, and proof of income. Not providing stubs can create disputes about wages and make your business look less professional.
Keep copies of all pay stubs for your records. The IRS requires employers to keep payroll records for at least four years. Some states require longer retention periods, up to seven years in certain cases.
Important: This tool is for creating pay stubs that document actual wages paid to real employees. Using this tool to generate fraudulent pay stubs with false income information is illegal. This tool is provided for informational and legitimate business purposes only. It is not legal, tax, or accounting advice. Consult a qualified payroll professional or CPA for guidance on withholding requirements and payroll compliance in your state.